Terms & Conditions

When you book equipment through the SISO service you are deemed to have confirmed the following:

· I confirm that I have discussed and agreed with my academic supervisor/Line Manager all aspects of the activity, and have drawn particular attention to any situation in which people or equipment may be put at risk.

· I confirm that I have informed all participants in the activity of the above matters, and that I have taken all reasonable precautions to ensure the safety of those participating in the activity.

· I confirm that I have obtained all necessary clearances my project, that all locations are detailed on the Risk Assessment and that I have discussed any likely problems with my academic supervisor.

· I confirm that during my project I will work in a professional and responsible manner, following established procedures and following the instructions given during demonstrations and training.

· I understand that all Equipment borrowed will be subject to the Terms and Conditions for Equipment Loan set out below.

1. Definitions
2. Risk Assessment
3. Overseas Travel and Fieldwork
4. Training
5. Specialist Items
6. Research Projects (IRP/DRP) and Placements
7. Non Collection of equipment
8. Equipment lost or stolen
9. Equipment returned damaged
10. Overdue Equipment - Student
11. Overdue Equipment - Staff
12. Responsibility for Equipment
13. Care of Equipment

14. Use of your Personal Data
15. SiSo terms and conditions of use

1. Definitions:

- Electronic Booking Form - form for resource request available on SiSo
- SiSo Request - electronic booking request
- Risk Assessment - fieldwork form is available from your academic supervisor or the Resources Officer

- SISO - Electronic resources management system
- Training Register- document to record student training available from the Resources Officer
2. Risk assessment
A Risk Assessment must be undertaken in accordance with Bournemouth University's Health and Safety Policy and to comply with legal requirements. Risk assessment forms can be found in the Health and Safety section of the %u201CFind a Form%u201D page on the intranet: Find a Form
- Staff undertaking Risk Assessment must submit the hired Risk Assessment document to the Administration team (C237), and obtain the Risk Assessment reference number. The reference number must be entered onto the SISO request.
- Students undertaking Risk Assessment must submit the document to their academic supervisor who will assume overall responsibility for the project, and will not authorise your SiSo request until satisfied that an appropriate Risk Assessment has been carried out and a safe system of work devised and agreed. All aspects of the operation must be discussed between the academic supervisor and the user. This may include matters such as misuse of equipment, lone working, trip and electrical hazards etc.
- For on-campus demonstration purposes, a standard risk assessment is available from the Resources Officer, which should be obtained and registered on SISO.
Where identified by your academic supervisor, you will be responsible for advising the local authorities of any activity highlighted as risk to general public or public areas.

3. Overseas Travel and Fieldwork
All equipment to be taken overseas (to include fieldwork, research and student travel) must have written Dean / DOps approval prior to booking. Staff should complete a Carnet, and request signed approval from their line manager. A PDF version of the signed Carnet should be uploaded onto the SISO request and logged on file with the risk assessment and travel approval form in C237.

The original Carnet should be carried at all times during the travel for insurance purposes and logged with the University's insurance officer.

4. Training
Staff may train students to use specific equipment available via SiSo. Staff must ensure a Training Register is completed. Forms are available from the Resources Officer.

Students who receive training for specific equipment must ensure they sign the Training Register on completion of the training. The training register will be uploaded onto SiSo. Only trained individuals will be permitted to use the specified equipment.

5. Specialist Items
Where an item or a group of items constitutes specialist kit, these items will be identified and logged on SISO as available to specific, trained staff. Requests for these items will be granted only to those staff who are identified on SISO as having permission to borrow the identified kit.

6. Research Projects (IRP/DRP) and Placements
Student research projects (IRP/DRP) require completion of the Application for the use of Field Equipment, Laboratory Equipment, Laboratory Facilities and Support available through the Resources Officer. Student placements where equipment will be requested via SiSo, require completion of an Application for use of Field Equipment while on Placement available through the Resources Officer . Forms should be completed and returned to the Resources Officer within the School. Once approved, any equipment should be requested via SiSo in accordance with these terms and conditions.

7. Non collection of equipment
Equipment booked for collection will only be kept for up to 48 hours, after which your booking will be cancelled and you will have to re-book.

8. Equipment lost or stolen
Any loss or theft of equipment must be reported immediately to the Resources Officer. You will be required to provide a written report, providing full details of the incident. You must report any theft of equipment to the Police in the area where the theft is thought to have occurred and obtain a police report number. When requested, you must complete an insurance claim form. Losses or thefts will be investigated and you may be required to contribute or pay the full cost of replacement.

9. Equipment returned damaged
If you return damaged Equipment you must provide a written report to the Resources Officer. Where damage appears to have been caused deliberately or by negligence o this will be referred to the Dean / DOps. When requested, you must complete an insurance claim form in the time frames requested. Damage will be investigated and you may be required to contribute or pay the full cost of repair or replacement.

10. Overdue Equipment - Student
Scheduling of equipment is critical, and the success of the system relies on the timely return of borrowed resource. Failure to return borrowed equipment will mean other students or staff will not be able to complete assignments. Equipment are available for a maximum term of 14 days. Any request for a loan for a longer period must be approved via your supervisor and Director of Operations.

If, for any reason, you are delayed in returning equipment on the due date, please contact the Resources Officer as soon as possible. It may be possible to extend your booking, or make alternative arrangements for equipment to be made available to the next user.

When a resource is not returned on the due date, an overdue reminder will be sent by email to your University email account. Subsequent computer-generated reminders are issued every 48hrs, subject to system availability. It remains your responsibility to return items on time or be liable for the late return fees, whether or not the overdue reminders are sent or received. Please ensure you access your University email account regularly.

Overdue fees will be charged for late return of equipment at a rate of £2 per day or such other rate as the Resources Officer may advise from time to time.

Fees will be incurred for overdue equipment at a daily rate up to and including the day of return. If you have overdue equipment you will not be entitled to borrow anything else until those equipment are returned and the associated late return fees are paid. When a late return fee is incurred, the relevant SISO account will be blocked, and you will not be able to borrow any further equipment.

If you have a query regarding an overdue account, please contact the Resources Officer.

Your attention is drawn to the Student Fees Policy in force from time to time (available on the intranet) which sets out the University policy relating to late payment of charges and the sanctions which may be applied. Students may be denied access to specific University facilities or an award (if eligible) until all fees other charges are paid in full.

11. Overdue Equipment - Staff
Scheduling of equipment is critical, and the success of the system relies on the timely return of borrowed equipment. Failure to return equipment will deny other Students or Staff expecting booked equipment to be available.

Equipment are available for a maximum term of 14 days. Any request for a loan for a longer period must be approved via the Director of Operations.

An overdue reminder will be sent by email to your University account when the equipment is overdue. If you have overdue equipment you will not be entitled to borrow further equipment until the equipment are returned. Subsequent computer-generated reminders will be issued every 48hrs subject to system availability. It remains your responsibility to return equipment on time, whether or not the overdue reminders are sent or received.

Staff SISO accounts will be blocked until kit is returned, and further requests for loans will not be possible.

If you have a query regarding an overdue reminder, please contact the Resources Officer.

12. Responsibility for Equipment
You are responsible for all equipment borrowed, as itemised in the SiSo request and must ensure the equipment are returned to the Store. Equipment must not be sub-let by you, or directly passed to another member of staff or student. Passing equipment directly to another student or colleague will not be seen as a proper handover of responsibility and you will remain fully responsible for proper and timely return of the equipment.

13. Care of Equipment
Always be careful when using University equipment. Never leave equipment unattended when in use and always store equipment away safely and securely at other times. Take care to avoid damaging equipment, particularly with food and drink, extreme weather conditions and detrimental environments.
All borrowed equipment must be returned in the same state as issued. You must ensure all equipment is clean before returning it.

Data that you input into this system may be shared with third parties to enable provision of this service. For more information please see the University policy for Data Protection, which is available on the intranet.

15. SiSo terms and conditions of use
As a user of this system registered or otherwise you agree that if for any reason you are unable to use SiSo for the intended purpose then you will contact your store via telephone, email or in person to resolve the problem. TechEthika Ltd are not responsible or liable in any way for any errors, damages or any other loss caused by your usage of this system. For the avoidance of doubt this includes any loss howsoever suffered including negligence or fraud except where such negligence causes death or personal injury.

smarthub terms and conditions of use
As a user of this system registered or otherwise you agree that if for any reason you are unable to use smarthub for the intended purpose then you will contact your store via telephone, email or in person to resolve the problem. SiSo Software Limited are not responsible or liable in any way for any errors, damages or any other loss caused by your usage of this system. For the avoidance of doubt this includes any loss howsoever suffered including negligence or fraud except where such negligence causes death or personal injury.