Terms & Conditions

When you book equipment through the SISO service you are deemed to have confirmed the following:

· I confirm that I have discussed and agreed with my Staff Moderator all aspects of the project, and have drawn particular attention to any situation in which people or equipment may be put at risk.

· I confirm that I have informed all participants in the project of the above matters, and that I have taken all reasonable precautions to ensure the safety of those participating in the project.

· I confirm that I have obtained all necessary clearances my project, that all locations are detailed on the Risk Assessment and that I have discussed with my Staff Moderator any likely problems.

· I confirm that during my project I will work in a professional and responsible manner, following established procedures and following the instructions given during demonstrations and training.

· I understand that all equipment lent to me will be subject to Terms and Conditions for Equipment Loan set out below.

A Risk Assessment must be undertaken for all projects, to comply with legal requirements for Health and Safety. Please see the University Health and Safety intranet pages and follow the instructions through the booking process.

There must be a named Staff Moderator for requiring the use of University portable AV equipment. The Staff Moderator will assume overall responsibility for the project, and will not approve the loan, or the Risk Assessment until satisfied that an appropriately controlled and safe system of work has been devised and agreed.

In many cases, the "risk" will be minimal, but all aspects of the operation must be discussed between the Staff Moderator and the user. This may include matters such as misuse of equipment, lone working, electrical safety, terrain, and special clothing, and any risk to the general public or arising in public areas.

NB The use of explosives, fireworks, firearms or the use of boats must be treated as special cases. In accordance with UK law, no firearms or replicas may be used in connection with any production in the public domain. Failure to comply with this regulation may lead to the arrest and prosecution of the persons concerned. No special effects (e.g., smoke machines, explosions, pyrotechnics) are allowed without the permission of the Staff Moderator. A qualified demonstrator or other responsible trainer in the relevant field must be present when this equipment is used.

If you are unsure what constitutes restricted materials, please contact the relevant Health & Safety Co-ordinator who will be pleased to help, or put you in contact with COSHH adviser.

Always make sure you discuss your location details and Risk Assessment with your Staff Moderator and agree that you are both satisfied that everything has been done to ensure your safety and the safety of others.

When using AV equipment on private property you must obtain written permission from the landowner and enquire of the owner of any safety hazards. You must not sign an indemnity form for the use of the property without consulting the University's Insurance Officer.

If you are using AV equipment in public spaces and, in particular, if there are concerns raised through the Risk assessment relating to public safety, you will need to check the local authority and police requirements. Care must be taken not to obstruct the highway, to disturb farm animals or wildlife or to cause a nuisance or danger to any member of the public. Permission will usually be required if you are going to obstruct a highway, film any scenes that might involve disturbance or violence or be described as an %u201Cevent%u201D, or film in a very busy or sensitive location. The local authority will provide further guidance.

All location work outside Great Britain where AV loan equipment is required must be jointly approved by your Programme Tutor and the Store Manager who are both required to approve the loan in advance of travelling overseas. NB Great Britain does not include the Isle of Man, the Channel Islands or Northern Ireland.

Students wishing to travel overseas on University business are required to register on the All Risks travel insurance available from the University. Students are also required to take out insurance for the equipment which is being taken overseas. Further details are available from the Store.

If you intend traveling overseas with equipment, you will be required to produce a Carnet, which is a document providing equipment details including Make, Model, Serial Number, and the approximate value of each item of equipment you will be carrying. You may be required to provide this to HMRC officers on demand.

Equipment booked for collection will only be available for up to 5 days from the booked time, after which your booking will be cancelled and you will have to re-book.

During term time our resources are in constant use. Scheduling of equipment and facilities is critical, and the success of the loan system relies on the timely return of borrowed items. Failure to return borrowed equipment will mean other students or staff will not be able to complete assignments..

If, for any reason, you are delayed in returning equipment or loan items by the due date, please contact the Store as soon as possible and let us know (contact details are displayed on the item identification sticker that is applied to all our equipment). It may be possible for us to extend your booking, or make alternative arrangements for equipment to be made available to the next user, but it is important that you do contact us.

Fees will be charged for late return of equipment. An overdue reminder will be sent by email to your University email account. Fees (as set out below or as applicable to other items) will run at a daily rate from the post date on the notification letter up to and including the day of return.

If any equipment has not been returned 25 working days after the post date of the notification letter, or any late return fees have not been paid, the matter may be passed to the University Finance Department who will take action to recover fees, the replacement cost and any additional costs of the action and late payment interest.

Your attention is drawn to the Student Fees Policy in force from time to time (available on the intranet) which sets out the University policy relating to late payment of charges and the sanctions which may be applied. Students may be denied access to specific University facilities or an award (if eligible) until all fees other charges are paid in full.

You are responsible for all equipment borrowed and must ensure its safe return to the Store for serviceability checks and maintenance prior to re-issue. You must not sub-let equipment, or transfer possession to any other person, even if that person has booked the equipment. Passing equipment directly to another student or colleague will not be seen as a proper handover of responsibility and you will remain fully responsible for proper and timely return of the equipment.

Always be careful when using University equipment. Never leave equipment unattended when in use and always store equipment away safely and securely at other times. Take care to avoid damaging equipment, particularly with food and drink, extreme weather conditions and difficult environments.

Equipment should not be used for personal, commercial or other purposes not connected to an approved project which has been agreed by your Staff Moderator. If you require equipment for a commercial project, please discuss this with the relevant Staff Moderator, as it should be provided separately.

Items of equipment which are returned damaged or which are irretrievably lost or stolen will have to be replaced by the University. The University will require you to pay the full cost of replacement. You are strongly advised to take out insurance against such possibilities. Advice on insurance options is available from the Store. Insurance is compulsory where equipment is being taken outside Great Britain (see above)

Items returned damaged must be accompanied with a written report to the Store Manager. Rectification work will be charged at £25.00 per hour.

Any loss or theft of equipment must be reported immediately to the Store Manager. You must provide a written report, providing full details of the incident. You must report any theft of equipment to the Police in the area where the theft is thought to have occurred.

Any incident involving the loss or theft of University property will be investigated by the Dean of School/Technical Support Team Manager who will determine the appropriate action.

Data that you input into this system may be shared with third parties to enable provision of this service. For more information please see the University policy for Data Protection, which is available on the intranet.

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SiSo terms and conditions of use
As a user of this system registered or otherwise you agree that if for any reason you are unable to use SiSo for the intended purpose then you will contact your store via telephone, email or in person to resolve the problem. TechEthika Ltd are not responsible or liable in any way for any errors, damages or any other loss caused by your usage of this system. For the avoidance of doubt this includes any loss howsoever suffered including negligence or fraud except where such negligence causes death or personal injury.

smarthub terms and conditions of use
As a user of this system registered or otherwise you agree that if for any reason you are unable to use smarthub for the intended purpose then you will contact your store via telephone, email or in person to resolve the problem. Siso Software Limited are not responsible or liable in any way for any errors, damages or any other loss caused by your usage of this system. For the avoidance of doubt this includes any loss howsoever suffered including negligence or fraud except where such negligence causes death or personal injury.